Students
The record that holds each student's plan, contacts, service, and progress.
How MitzvahManager Works: A Guide to B'nai Mitzvah Preparation
MitzvahManager is how a synagogue or tutor runs B'nai Mitzvah preparation. The work follows one repeating lifecycle for each student — add the student, apply a program that lays out their milestones, schedule lessons, give practice assignments, let the student and family practice between lessons, track progress against the plan, and reach the ceremony built from a service template. Roles decide who does each step. Getting oriented to that flow first makes every other feature easier to learn.
Every student moves through the same stages. You add a student record and apply a program — a reusable plan of preparation milestones with due dates that count back from the ceremony date. You schedule lessons as appointments, and between lessons you create practice assignments tying specific Torah passages, prayers, or TropeTrainer lessons to due dates. The student and their family practice from their own view, tutors log lesson outcomes, and progress accrues against the milestones. When the plan is on track, the ceremony itself runs from a service template that structures the aliyot, honors, and roles. It is the same loop for every student, which is what keeps a whole cohort manageable.
Two reusable setup pieces do the up-front work. A program is the preparation plan — an ordered list of milestones, each with a category and a due date measured in days before the service. A service template is the ceremony structure — the honors, roles, and prayers of the B'nai Mitzvah service. Building these once means each new student starts from a consistent, dated plan and a ready ceremony structure instead of a blank page, and a program can even name the service template it pairs with.
Preparation happens between the app and real life. Appointments put lessons on the calendar — one-off or recurring — and after each one a tutor records an outcome and quick progress tags. Assignments give the student concrete work to do before the next lesson, each opening straight into the matching practice page. Students and guardians work from their own practice area, so the plan the tutor sets is the plan the family follows.
MitzvahManager gives each person the right access. Administrators manage members, organization settings, templates, billing, and every student. Tutors are staff assigned to specific students; they see and prepare their own students rather than the whole roster, with additional staff attachable to a student under custom role labels like Cantor or Rabbi. Guardians follow their own child's assignments, appointments, and practice from a family view. Matching people to roles keeps each person focused on the students they actually work with.
You do not have to set everything up at once. A good first pass is to build one program, add a single student and apply it, schedule their first lesson, and give one practice assignment. Once you have walked one student partway through the lifecycle, progress tracking, guardian access, and the ceremony service all make sense as extensions of the same plan.
Add a student, apply a program that lays out their milestones, schedule lessons, give practice assignments, let the student and family practice, track progress against the plan, and reach the ceremony built from a service template.
A program is the preparation plan — an ordered list of dated milestones a student works through. A service template is the ceremony structure — the honors, roles, and prayers of the B'nai Mitzvah service itself.
Administrators manage the whole organization and every student, tutors are assigned to specific students and see only their own, and guardians follow their own child's assignments, appointments, and practice.
Yes. Once invited, students and guardians get their own view where they see assignments, appointments, and practice resources, so the plan a tutor sets is the plan the family follows between lessons.
Build one program, add a single student and apply it, schedule their first lesson, and give one practice assignment. Walking one student partway through the lifecycle makes the rest of MitzvahManager easy to follow.
The record that holds each student's plan, contacts, service, and progress.
The reusable milestone plan you apply to each new student.
Where lessons and family meetings get scheduled and recapped.
The practice work you give a student between lessons.
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